When should you send business thank you cards and notes?

Now that we’ve got the ‘how’ figured out, let’s talk about when you send business thank you notes.

I can’t cite every instance for which you should write business thank you notes, but I can give you examples that can guide you for future reference.

The long and short of it is that you should send thank you notes whenever you feel a person or company has done something to merit gratitude. 

Here are some examples:

• For a client referral
• For new business
• For continued business
• For a favor
• For a gift
• For granting a request (conducting an interview, providing information, giving a tour, etc.)
• To an event host (business breakfast/lunch/dinner host, conference coordinator, association manager)
• To a guest speaker
• To a mentor

The impact of learning how to write business thank you cards is clear

When writing business thank you notes, you are setting yourself apart from your competition, making yourself memorable, and practicing good business etiquette. Learning how to write a business thank you with a solid understanding of business thank you note etiquette can give you the professional edge.

The Emily Post Institute says it best: “When you say “thank you,” you are showing appreciation and displaying confidence and maturity.”